To-Do List Options

[RoadGlue]

How about a To-Do list? What things do we need to get done ASAP? I know we're still waiting for the SVR dates right now, but perhaps we could figure out what needs to be done and assign specific tasks to specific planners.

Here's just a brainstorm of things that need to be done or discussed:

1. Decide on the official venue (Horizon, right? What's the current status?)
2. Finalize auto-x details
3. Will there be a tech quiz this year?
4. Prizes / awards ceremony?
5. We haven't talked about fees - are we going to make this a "free" event, meaning each participant just pays for their own way?
6. I need to plan out the fun run
7. We need an alternate event if the auto-x falls through
8. Event brochure that specifies event times, maps, etc? (PDF?)
9. T-Shirts?
10. Sponsors?
11. Silent auction to benefit the website (hosting costs, etc)?
12. Maybe a twin trunks swap meet during the auto-x or some other time? People could bring 2-4 items, just for fun, etc.
13. What about on-road communication? Do people use FRS radios anymore?
14. List of items people should bring, like oil, sunscreen, swim trunks, etc?
15. Group photo time and location (I'm sure we can find someplace awesome)

What else?

[biosurfer1]

Here is the response from Harveys:

"February 2, 2010

Mr. Brett Korven

914 World

Dear Brett:

Thank you for your interest in bringing 914 World to Harrah's and Harveys Lake Tahoe.

Harrah’s and Harveys offer more choices and are conveniently located together on the exciting picturesque South Shore of North America’s largest alpine lake and surrounded by the majestic Sierra Nevada Mountains. Harrah's features 512 suite-sized rooms in excess of 525 square feet of living space with two complete bathrooms. Harveys features 738 recently remodeled deluxe accommodations. The Harveys Lake Tower rooms are in excess of 525 square feet of living space and the Harveys Mountain Tower rooms are approximately 370 square feet. The properties feature outstanding resort amenities, 50,000 square feet of dedicated convention center space and 24-hour casino entertainment. An underground passageway creates convenient access adjoining both of these award-winning facilities.

We currently have 40 rooms available for your group May 13-16, 2010. All net rates are per room, per night, single or double occupancy, plus 10% room tax.

Property

Harrah’s


$79.00 Thursday


$109.00 Friday


$149.00 Saturday

Harveys Lake Tower


$89.00 Thursday


$99.00 Friday


$129.00 Saturday

Harveys Mountain Tower


$59.00 Thursday


$79.00 Friday


$99.00 Saturday



Harrah’s/Harveys Lake Tahoe is pleased to offer the following for your program:

Ø One (1) complimentary room night for every 40 rooms utilized on a cumulative basis

Ø One (1) Premium room upgrade offered at the group rate

Please note this offer is valid through February 16, 2010 and no function space or hotel rooms are being held at this time.

Hotel Amenities:

Ø Complimentary valet parking

Ø Complimentary use of the Harrah's Workout Room

Ø Special discounted rate of $8 at Harveys Full Service Health Club

Ø Business Center

Ø On-Site Rental Cars and Airport Shuttle

Ø The use of both properties: 13 restaurants, 2 casinos, 2 pools, 2 arcades, oversized lake/mountain view guestrooms, conveniently located convention center, nightly entertainment, Reflections Spa, Race & Sportsbook and much more!

Our in-house destination management company is Destination Lake Tahoe. Their professional staff will be happy to assist in arranging any and all off-property leisure or business activities for your group and can be reached directly toll-free at 888-412-7167. You can also visit their website at www.trexp.com.

I will follow-up with you to ensure you received this email and go over any questions you may have. If you wish to speak with me beforehand, I can be reached toll-free at 800-235-6358. Thank you again and I look forward to speaking with you soon."


A couple things to note here: she doesn't say if this would be our room rate and people just tell them they are with 914 World when the reserve; she doesn't mention parking lot but I'll make sure to ask when she follows up; These prices are no better than booking through Expedia right now, so I'm not sure where the discount is.

What do you guys think?

I have also put in a request for proposal from Mont Bleu, which is across the street from Horizon....btw, why are we having this at Horizon if we arn't going to have an autocross now???