To-Do List Options

[RoadGlue]

How about a To-Do list? What things do we need to get done ASAP? I know we're still waiting for the SVR dates right now, but perhaps we could figure out what needs to be done and assign specific tasks to specific planners.

Here's just a brainstorm of things that need to be done or discussed:

1. Decide on the official venue (Horizon, right? What's the current status?)
2. Finalize auto-x details
3. Will there be a tech quiz this year?
4. Prizes / awards ceremony?
5. We haven't talked about fees - are we going to make this a "free" event, meaning each participant just pays for their own way?
6. I need to plan out the fun run
7. We need an alternate event if the auto-x falls through
8. Event brochure that specifies event times, maps, etc? (PDF?)
9. T-Shirts?
10. Sponsors?
11. Silent auction to benefit the website (hosting costs, etc)?
12. Maybe a twin trunks swap meet during the auto-x or some other time? People could bring 2-4 items, just for fun, etc.
13. What about on-road communication? Do people use FRS radios anymore?
14. List of items people should bring, like oil, sunscreen, swim trunks, etc?
15. Group photo time and location (I'm sure we can find someplace awesome)

What else?

[biosurfer1]

I'm working on a place to hold the awards ceremony. I'm trying to find a place that has a big enough banquet room that will cost the least (prefer free)

I have talked to two places (names slip my mind, its written down at home) One said to call back closer to the event since they are in financial trouble (seriously) and the second can hold 60 max, and the cost depends on if we want them to cater the event.

Do we want to provide food or try to have it catered? Providing food for the BBQ is fine, but the awards dinner a couple days later could pose a storage problem.

[ConeDodger]

That final dinner will probably be closer to 45 people if that. Just based on what I have seen and recall...

I have been in contact with Bob Peake again. We need to wait for his proposal to the board which will probably pass unopposed. Again, this will depend on what Trackmasters schedule looks like and if we take the bait and hold autocrosses in the Infinion parking lot on their dates. We would be foolish not to as it is free and pure profit for the club. As soon as I know more I will post it.

[RoadGlue]

Jim Hoyland just offered to take care of name tags. Any reason why I shouldn't give him the thumbs-up?

++++++++

Hi Randy,

I wanted to volunteer to help with nametags for the 2010 WCR if you haven't got this covered. I did the nametags for the Seatle WCR in '08 and So Cal WCR in '09 and have a good template for printing the nametags.

Let me know if you are interested early as possible.

[RoadGlue]

We need to figure out what the registration fee is going to be. Since we're not providing an auto-x and we're not getting a special deal on hotel rates, then we just need to make sure food costs are covered if we are doing some sort of bbq or group meal. Oh, then there's shirts, etc. Do we even want to bother? Perhaps we can talk to one of our resident silk screeners and see if they can come up with a design, then people can just pre-purchase them ASAP before the event.

Thoughts?

[McMark]

I like the way pre-purchase t-shirts have worked out for other people. I'll PM the guy who's done the last few designs.

We could also include an engraved name tag from Rob in the registration price. I'm not a big fan of the 'pit pass' type name tag.

[RoadGlue]

I like the way pre-purchase t-shirts have worked out for other people. I'll PM the guy who's done the last few designs.

We could also include an engraved name tag from Rob in the registration price. I'm not a big fan of the 'pit pass' type name tag.

Great, thank you,

I like Rob's tags too. Rob, what 'cha think?

[RoadGlue]

I'm also looking for the best, lower priced hotel. Will try to have something soon. Does it need to be within walking distance of stateline? (I'm thinking it had better)

[ConeDodger]

I like the way pre-purchase t-shirts have worked out for other people. I'll PM the guy who's done the last few designs.

We could also include an engraved name tag from Rob in the registration price. I'm not a big fan of the 'pit pass' type name tag.

Great, thank you,

I like Rob's tags too. Rob, what 'cha think?

I agree on the PitPass tag. Unless people think of them as collectors items they get thrown away. The name tag can be used at all events. I think she can do them at $8.00 each with that kind of volume and since they would be delivered at registration and not mailed. She is not home but I will ask later.

[RoadGlue]

Thanks Rob!

[ConeDodger]

Ken Schipper and his wife have traditionally done the logo design and he has been in direct contact with me to offer their free services.

I took the authority upon myself to tell him we would want his services again and told him to go ahead and come up with a Tahoe themed logo.

We need a saying to go on the t-shirt like "The middle of nowhere" which was used for one event.

I suggest WCR 2010 "Teeners in Thin Air"

Other nominations?

[RoadGlue]

How's this?
http://www.tripadvisor.com/Hotel_Review-g1...California.html

It's right on the stateline and it gets good reviews. Shall I call, or would someone else care to? How many rooms would we expect they'll get from our group?

[RoadGlue]

How's this?
http://www.tripadvisor.com/Hotel_Review-g1...California.html

It's right on the stateline and it gets good reviews. Shall I call, or would someone else care to? How many rooms would we expect they'll get from our group?

Oh, and rooms start at $112/night via priceline for a single queen.

[ConeDodger]

I would love to see a Sat view as my recollection is the place has a very small parking lot. Maybe too small for our outside activities. These guys may want a better rate as we had $60 or 70 promised at Horizon...

[RoadGlue]

Yeah, the lot isn't very large:
http://maps.google.com/maps?hl=en&safe...mp;t=h&z=19

I think $60/night is unrealistic unless they want to stay at the Horizon. I don't mind keeping the Horizon as the "official" hotel, but I'll be staying elsewhere.

[ConeDodger]

Yeah, the lot isn't very large:
http://maps.google.com/maps?hl=en&safe...mp;t=h&z=19

I think $60/night is unrealistic unless they want to stay at the Horizon. I don't mind keeping the Horizon as the "official" hotel, but I'll be staying elsewhere.

I agree. I think we have a traditionally very cheap group of people who will make our numbers for the Horizon but Jim plans to rent a local home that belongs to a friend and has a number of bedrooms if I recall correctly. So you aren't alone.

[biosurfer1]

Was there something wrong with my Harvey's suggestion?

Expedia still has prices listed as (average) $77/night. It's a 4 start hotel with plenty of parking and is right next door to the Horizon.

[RoadGlue]

Oops, I don't know how I missed that!? (IMG:style_emoticons/default/smile.gif)

I'm down with Harvey's for sure. I think the prices I saw at first were a lot higher than that. I'm seeing $100 as the lowest, but that's better than the hotel I suggested.

[biosurfer1]

If you do a search on expedia for Thursday-Saturday, I come up with $59 for Thursday, $74 for Friday and $97 for Saturday. This assumes you will be staying for at least 2 nights and applies a 25% off. You can upgrade to their new tower but I'm fine with the old one.

I also saw the 968 Park Hotel is $54/night if you stay all three nights. I dont know anything about it, other than it gets pretty good reviews and I believe this is the old "The Block" hotel.

[McMark]

Rob, cool for setting up with Ken Schipper. I'll let you handle that. I have a T-Shirt guy who's a member's brother and I like what he's done. But I'm not committed if we have other ideas.