2011 WCR in Medford Oregon, June 23rd ,24th ,25th ,26th . AutoX on 24th Options

[montoya 73 2.0]

Jamie, try this link

La Quinta Inn & Suites, White City, Oregon

People will still have to call the hotel to get the discount. I would also put the other link on the main page. It has to start working at some point.

[Jakeodoule]

Thanks Drew!
Yea there just isn't many to chose from in the area.

there is a few up in Shady cove but none seemed right.
The edgewater you might have looked at. They were willing to give us the conference room next to the pool, but the parking lot just isn't big enough.

The Coachman is a cool little affordable place but they only have 12 rooms that weekend.

The Maple leaf is 112 a night and its parking it too small as well.

Otherwise you have to go the other way to Medford and the choices don't get any better. All of them are right on the freeway....
Thanks again for checking them out.

I was thinking, we park the motorhomes carefully in the parking lot like walls. Then set up the party area in the middle of them they will block the camera and block noise.

[montoya 73 2.0]

I believe the camera is facing the waterfall/fountain area and the lot entrance. The Fire Department may have something to say if we block off exit or entrance to the parking area. If we can get our group in the 9 regular rooms on that whole side of the hotel than there is the 3 suites, the pool and gym that faces the lot. We can probably place a motorhome to block the gym (yellow rectangle), one of the pool windows and the view from the office (not Mr. Sharpe's magic bus!). Noise shouldn't be a concern unless we are reving motors or playing stereo's loud but if we placed the party area in the bottom left corner (blue rectangle) it is covered from the street by the fountain and furthest from the hotel. What were you thinking?

I'm actually going back to Medford next Sunday so I will see where exactly the camera is looking and anything you guys may want to know.




If we can get atleast 30 rooms reserved, I think they would work with us without a problem. If we get 40+, thats more than half so I think we would be golden! This is going to be a kick ass long weekend gentlemen!!!!

[JRust]

Yeah that looks great! I'll go add the link now. Since they have to call anyway it doesn't make a huge difference. At least they can see the basics of the place. That would be really cool too if the lot behind is open for motorhomes. While it doesn't give them hookups it would be great for some I'd think. Be great for trailers too for those that trailer up.

[JoeSharp]

I seen a lot of post by people that want to bring their coaches and trailers. If we can take part of that field there might be some intrest by the people that want to camp near by.
You guys Know I have replaced Neverland?



Oh and one more thing, about 1/4th of the people that came to '09 singed up in the last month.
Now for the second other thing. We had more cars on the track than we had at Show and shine.

[montoya 73 2.0]

Oh man, You traded Neverland for that?! You got robbed! Nice Cayman Joe.

I'm going to Medford in a week or so, I'm going to talk to the management about the field and what exactly we can and cannot have.

[JoeSharp]

Ah, it's just another NARP....

[montoya 73 2.0]

UPDATE - Dick Calhoun (SSCC President) just called me to let me know that the scheduling meeting will be held this coming Thursday.

[JRust]

Good deal! Once we know I need to make a trip down. Be good to get some of us together to get some cost down. We need to figure out registration costs for everyone. Hopefully we can figure a weekend that would work for as many as we can get.

[JRust]

So I chatted with Brett a bit tonight. Looks like we have a little over $500 left from last year to help pay for the autoX. I am going to start figuring our costs out. I have a hernia surgery on Feb 7th. While I am flat on my back doped up with pain meds. I hope to get some time to get the costs ironed out. I would like to open the official registration thread middle of next month.. Or I guess adding it to our current thread is fine.

As far as the finance side of things. We need someone to be in charge of the finances. So we need to set up a paypal account. Then we can either get a debt card for it. Or tie it to another bank account local to the person in charge of it. Anyone want to volunteer to be our financial guru???

Default will be me but I would LOVE to have someone else take care of this (IMG:style_emoticons/default/smile.gif)

[montoya 73 2.0]

The track alone is about 950.00 If we are still talking about a few of us getting together before the event in Medford for a meeting thing, I would like to offer / have a BBQ at my place (about 60 miles south East of Medford). Let me know, I may be able to get some hotel rooms for a discount too.

The following is the cost's he was throwing out;

1. The Karters usually charge them (SSCC) $1000.00 per weekend for the track, so he is thinking possibly half ($500.00) of that for one day. He still has to talk to the Kart guys about this.

2. Approximately $150.00 for a single day event of insurance. Again, he has to talk to his fellow board members.

3. Another approximately $300.00 for Equipment (timing light, cones, flags, SSCC personel running the event). He again has to talk to his fellow board members to which ones would like to run the timing equipment and other things.

This post has been edited by montoya 73 2.0: Jan 29 2011, 05:03 PM

[montoya 73 2.0]

I will be going to Crater Lake next Saturday. To drive the route from the hotel (1hr 45min.) and a possible different return route (1hr. 45Min.). Also to see where we could have lunch.

Pm me if there is anything anyone may want me to check out.


Route from hotel to Crater lake and a different return route.

Let me know if anyone would like to change the route.

[JRust]

How are the roads Drew? I think that looks like a good route. It's not to long which is nice. Should give us enough time to have our show & shine that morning. Then our awards dinners later that night.

[montoya 73 2.0]

The roads are good now. Alot of snow on the side of the road! If we don't get to much more snow this year, I think it will be great in June!

If we leave from the Show & Shine at about 10:30am (or so), 1 3/4 hours of road time to the Lake, then a possible 1/2 to a hour of time at the Lake. Lunch for 1 1/2 hours, then another 1 3/4 hours back to hotel. That puts us at 4:30pm or so?

Time can be adjusted but I think we would make good time for dinner.

[montoya 73 2.0]

We need to figure out the Dinner for Saturday, I was thinking maybe Lasagna or spaghetti dinner? Let me know what you guys think.

[JRust]

We need to figure out the Dinner for Saturday, I was thinking maybe Lasagna or spaghetti dinner? Let me know what you guys think.

I'm good with some pasta for sure. I'd like to have some chicken possibly too. I think 2 main dishes so people have a choice. Or they can have a little of both. Guess it depends on price & if that is very realistic.

[McMark]

Don't worry about feeding everyone if you don't have to. People can find their own food sometimes and often simple is better during these things.

[montoya 73 2.0]

using McMarks advice, I contacted a caterer (Salvioli's Kitchen 541-778-4770) in Medford for Saturday's dinner. They say $10.00 $12.00 (prices went up on veggies) per person is a safe number to go with if using 50 people as a number.

The menu was quoted as the following;

1. Lasagna with meatballs and/or Chicken Parm
2. Caesar Salad
3. Garlic Bread
4. Canolli's (don't know how to spell it) for dessert.

Let me know if your okay with that or if you would like to change anything.

[JRust]

Sounds good Drew! I'll be down saturday the 5th. Do they just do catering or do they have a resauraunt? It would be cool to eat there & try them out. Is 541-281-8822 your cell Drew? Mine is 541-510-0086

[montoya 73 2.0]

Sounds good Drew! I'll be down saturday the 5th. Do they just do catering or do they have a resauraunt? It would be cool to eat there & try them out. Is 541-281-8822 your cell Drew? Mine is 541-510-0086

Yes, its the same cell number. I just spoke to Lisa and it is a mobile kitchen (I believe a truck). She will call me back (taking her dog to the vet right now) to let me know if they can meet us on that Saturday. I'm also waiting for Dick to email me back about meeting us at the track to show and tell.

*update - Just heard from Dick, He said it's not a problem, his calendar is open for the 5th. To let him know when to meet him at the track.

This post has been edited by montoya 73 2.0: Feb 23 2011, 06:28 PM