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> PROGRESS THREAD, Please post progress reports here
hot_shoe914
post Aug 16 2011, 10:22 PM
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Okay, I decided to make this progress thread so we can all post progess in one spot rather than scatter it over several threads.

Thanks,
Shoe
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pcar916
post Aug 17 2011, 06:08 AM
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Ok, one thread it is.

Ken: Unfortunately the banquet is not an event.

Don: $330 is the total subsidy. Any more cash has to come from entry fees and sponsors.

Note: I don't know how Clay has dispersed the cash we gave him in previous years. I know Charlie, as the MUSR/SIG coordinator, used to set up a specific SIG account and kept the cash in it rather than a personal account to avoid potential abuse accusations. They never happened but still, it may be a good idea.

~Ron
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hot_shoe914
post Aug 17 2011, 06:11 AM
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QUOTE(pcar916 @ Aug 17 2011, 07:08 AM) *

Ok, one thread it is.

Ken: Unfortunately the banquet is not an event.

Don: $330 is the total subsidy. Any more cash has to come from entry fees and sponsors.

Note: I don't know how Clay has dispersed the cash we gave him in previous years. I know Charlie, as the MUSR/SIG coordinator, used to set up a specific SIG account and kept the cash in it rather than a personal account to avoid potential abuse accusations. They never happened but still, it may be a good idea.

~Ron

A special account is a good idea. Now that we know how much there is I can start ordering the awards and such. Thanks Ron
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hot_shoe914
post Aug 17 2011, 09:37 PM
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Okay, I have confirmed room rates for the hotels and also confirmed that we will use the Country Mountain Inn as headquarters and also for the banquet. I still need to talk to the caterer guy which I wasn't able to get a hold of today but will try and nail that down tomorrow.
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pcar916
post Aug 18 2011, 02:57 PM
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Just checking in.

Not able to do "Internet" too much so call me if there are any questions I can help with. ~Ron
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poorsche914
post Aug 18 2011, 04:35 PM
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Ron... never did receive those documents you told me you sent. Just to verify, my email is smschleif@gmail.com

thanks.
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hot_shoe914
post Aug 18 2011, 09:40 PM
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I talked to the caterer tonight and should have the menue and such nailed down tomorrow.

I also talked to Travis and he has the car show handled and I now know what awards are needed. I will begin working on that as soon as I figure out our budget. Travis asked me if we were going to break even. We HAVE to break even as I can't afford to take a hit like other planners have said they have. May need some help determining the registration fee to make sure this happens.

Keep up the good work guys.
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7275914911
post Aug 19 2011, 09:59 AM
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Here is a Flyer of the Motel website...

Attached Image
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pcar916
post Aug 19 2011, 01:35 PM
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QUOTE(poorsche914 @ Aug 18 2011, 04:35 PM) *

Ron... never did receive those documents you told me you sent. Just to verify, my email is smschleif@gmail.com

thanks.


I'm not at home on the computer that has those files on it. I'll give Don a call so he can forward it to you when he gets home. Remember, I'm not hardly on the Internet until I get back Sunday.

Thanks, Ron
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pcar916
post Aug 20 2011, 05:40 PM
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Steve, don't worry about the files I have. You've already done what we need with yours. When I get home tomorrow night I'll put together the paperwork we need and make sure that all is there. Then it's a matter of coordinating with my pres, Charlie and the zone rep.

Close to the event the insurance forms have to be submitted as well but that's a simple thing and I have to initiate it. We will have copies of the "proof-of-insurance" that have to go along to the event and be available for scrutiny by anyone participating in it.
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poorsche914
post Aug 20 2011, 07:40 PM
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QUOTE(pcar916 @ Aug 20 2011, 07:40 PM) *

Steve, don't worry about the files I have. You've already done what we need with yours. When I get home tomorrow night I'll put together the paperwork we need and make sure that all is there. Then it's a matter of coordinating with my pres, Charlie and the zone rep.

Ron,

If you need me to put anything else together in "flyer" format, let me know.

steve

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jcb29
post Aug 21 2011, 12:43 PM
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To All

Take a look at the fantastic flyer that Steve has put together on the "Flyer" thread. Unless there are objections I vote that we adopt it and start distributing ASAP!
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poorsche914
post Aug 21 2011, 02:22 PM
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Thanks, jcb.

Just realized the flyer doesn't have anything about the host hotel. Does that need to be added?

steve

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jcb29
post Aug 21 2011, 02:29 PM
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Not to worry. (IMG:style_emoticons/default/confused24.gif) (contrary to my earlier statement about getting it all in one place)
The details of the hotel can be found on the MUSR webpage and they need to go there to register anyway.
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poorsche914
post Aug 21 2011, 02:44 PM
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Yeah, I thought of that after I posted.

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jcb29
post Aug 21 2011, 03:39 PM
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Regarding Ron's comment about setting up a MUSR12 checking account: (IMG:style_emoticons/default/agree.gif) 100%. Working with similar "self" funded events in the past (long ago with Roadrunner Region, but that's another story) the biggest benefit of a stand alone checking account is the ability to pass along the revenue/expenditure information to future planning teams. I hate having to re-invent the wheel when others before me have contributed.
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jcb29
post Aug 21 2011, 03:46 PM
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Along another thought - when the time comes whom/how does the information about the MUSR12 event get posted in the "Forthcoming Calendar Events within the next 30 days" section of the 914World? How about other forums (914Club, NARP, etc)?
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pcar916
post Aug 22 2011, 09:40 AM
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Super job getting this out quickly guys. This flyer is the best I've ever seen!

Ignore the reference to the flyer correction. John and I just talked and I now understand "OARK". I'm going to see Chuck Weeks, our president, this afternoon and will present this to him so we can get the other paperwork started.

That's a background process to these threads.

~Ron
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pcar916
post Aug 29 2011, 03:10 AM
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The subsidy paperwork is out to all members to be signed. I'm awaiting it's return to be forwarded to John Shoffit. I'll let you guys know when that happens.
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hot_shoe914
post Aug 29 2011, 08:45 PM
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QUOTE(pcar916 @ Aug 29 2011, 04:10 AM) *

The subsidy paperwork is out to all members to be signed. I'm awaiting it's return to be forwarded to John Shoffit. I'll let you guys know when that happens.

(IMG:style_emoticons/default/aktion035.gif) Party on Wayne (IMG:style_emoticons/default/aktion035.gif)
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